Enjoy lawn bowls
Social and competitive bowls for a wide range of ages and abilities.
Raynes Park · South West London
A friendly club.
A great place to belong.
Whether you enjoy lawn bowls, meeting friends or taking part in social events, there's a warm welcome waiting at Southey.
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Welcome to Southey
More than just a bowling club
Established in 1886, Southey combines a proud bowling tradition with a friendly social club, modern facilities and an active community.
Make new friends
Relax in our clubhouse and enjoy club activities, gatherings and events.
Celebrate together
Discover our modern clubhouse and first-floor function space.
Come and see us
Everyone starts somewhere.
Thinking about trying bowls or simply joining a friendly local club? We'd love to hear from you. Ask us about membership and arranging a visit.
Get in touch
Our club
About Southey
Established in 1886, with a modern clubhouse and a long history of bowls and friendship.
A friendly local club
Southey Bowling Club is in Raynes Park, South West London. We have a well-regarded bowling green, a modern clubhouse opened in 2019, members' lounge, bar, pool table, darts and an upstairs function room with a lift.
Our members enjoy both social and competitive activities. The club is well placed for public transport and has on-site parking.
The clubhouse is at the heart of the club, bringing members together for bowls, social evenings and community events.
Southey in the community
Bowls brings people together at Southey, from relaxed days with friends to fundraising for a good cause.
A day on the green with friends
Our social members enjoy a fun bowls day with food, friendship and plenty of laughs. It is a chance to get together, have a go at bowls and enjoy spending time at the club.
Bowling to make a difference
A charity bowls day organised by M McGrath raised hundreds of pounds for Railway Children.
Thank you to everyone who took part and supported the fundraising.
Image: Railway Children charity website.
Join or renew
Membership
Bowling and associate membership at Southey Bowling Club.
Membership fees for 2027
| Membership | Annual fee | Shirt | Total with shirt |
|---|---|---|---|
| Bowling member | £175 | — | — |
| New bowler (first year only) | £75 | £15 | £90 |
| Junior bowler (under 18) | £20 | £15 | £35 |
| Associate member | £45 | — | — |
Fees agreed at the AGM
Bowling fees remain subject to final Bowls England and Bowls Surrey affiliation charges for 2027. Associate membership is not expected to be affected. Any changes will be confirmed when the final charges are available.
Join Southey
For information about joining Southey Bowling Club, please contact the club.
Renew your membership
For help renewing your membership, please contact the club. Annual subscriptions are due on 31 January.
Southey shirts
New and junior bowlers pay £15 for their Southey shirt, in addition to their membership fee.
Membership enquiries
For help with joining or renewing your membership, please contact the club.
Email the clubWhat's happening
Bowls & Activities
Competitions, friendly games and social occasions all in one place.
Bowls Surrey competition entries
Monday 8 February 2027 · 7:30pm
The meeting date was agreed at the Bowling Members’ AGM.
Bowls
Matches, leagues, competitions and informal play.
Club events & email news
See club news, events and offers, and sign up for email updates.
Bowls information
Fixtures & Competitions
League bowls, club competitions and information for Southey players.
Bowls fixtures, leagues and competitions
Southey takes part in league, district, county and national bowls competitions. Our 2026 season included national championship wins, 14 district titles and successes in the Midweek Triples, Kingston & District and West Wimbledon Triples leagues.
For fixture and competition enquiries, please contact the club or speak to Match Secretary Andrew Richardson.
Competition entries meeting
Bowls Surrey competition entries: Monday 8 February 2027 at 7:30pm.
Music · quizzes · social evenings
What's On at Southey
From quiz nights to live entertainment, there's always a reason to visit.
Coming up at Southey
Bingo, live soul music, coffee mornings, our monthly quiz and a New Year’s Eve party. Come along and enjoy time at the club.
Monday 19 October 2026 · 7:30pm
Bingo
A friendly evening of bingo at Southey.
Every two weeks on Mondays, starting 19 October. The diary shows each fortnightly date.
Ask about bingo →Wednesday 28 October 2026 · 11am
Coffee Morning
Hot drinks, food and snacks, games and activities. Join us for a relaxed morning at the club.
Ask about the coffee morning →Saturday 7 November 2026 · 7pm
Soul Night
Live soul entertainment with Christopher Richards, plus disco.
Tickets £15 · Cash only
Enquire or book →Saturday 21 November 2026 · 8pm
Quiz Night
Get your team together for a friendly quiz, with prize money and a raffle.
Entry £2 per person. Quiz night is held monthly; further dates will be added when confirmed.
Enquire or book →
Thursday 31 December 2026 · 9pm
New Year’s Eve Party
See in the New Year with friends at Southey! Join us for a disco and fancy dress, with a prize for the best costume.
Bring your own food. Snacks will be available at the bar.
Support your club, enjoy a dance and have some fun together.
Open the party invitation →Event enquiries & bookings
Contact Catarina to book or ask about an event.
Planning your own celebration?
Find out about our function space and venue hire.
Celebrate with us
Venue Hire
Welcoming spaces for celebrations, functions, meetings and bowls events.
Examples of previous event layouts; decorations and entertainment arranged separately. Tap a photograph to view it in full.
A space for special occasions
Our upstairs function room has its own bar, a dance floor, small kitchen and lift access. It can be arranged for a range of celebrations, from beautifully dressed tables to lively evenings of music and dancing. The function room accommodates approximately 80 people. Function hire is subject to membership and club approval.
Check the function room diary
See confirmed bookings by morning, afternoon and evening. Dates marked all day are unavailable throughout the day and evening. Please contact the club to confirm any other date before making arrangements.
Bowling green hire
The bowling green and club facilities can also be considered for bowls fixtures and events.
Enquire about venue hireFor members and visitors
Club Information
Rules, policies and helpful contacts — organised in one place.
Become a member
Joining, renewals, 2027 fees and membership forms.
Members’ Guide
Lockers, rink bookings, clothing and practical information.
Officers & Committee
Who looks after the club and our current vacancies.
Club rules & regulations
Read the club rules and regulations. Select a heading to open that section.
Name +
The Club shall be called the Southey Bowling Club(throughout this document known as “the Club”)
Registered Office +
The Registered Office shall be at 72, Lower Downs Road, Raynes Park, SW20 8QQ, or other such place as a Special General Meeting may determine.
Affiliations +
1.1.1 The Club shall be affiliated to: -
A) Bowls Surrey
B) Bowls England
1.1.2 Where each member of The Club will pay an affiliation fee annually based on membership. This fee will form part of a bowling members annual subscription which is due on the 31st of January.
Objectives +
1.1.3 The objectives of the Club are to provide facilities for, and to promote participation in, the sport of outdoor flat green bowls, and other social activities.
a) The Club shall adopt and conform to Bowls England Rules & Regulations and the current Laws of the Sport of Bowls, and laws governing other sporting activities as Appropriate
Safeguarding
The Club shall adopt and follow the Safeguarding Policy and guidelines as approved by Bowls England. (See link to Bowls England Safeguarding Policy below)
https://www.bowlsengland.com/safeguarding/
Equalities
The Club shall adopt and follow the Equality, Diversity and Inclusion Policies of Bowls England. (See link to Bowls England policy)
Membership +
The Bowling Club shall be open to persons in the following three categories: -
(a) Full Members – Persons over 18 years of age on 1 April
(b) Junior Members – Persons under 18 years of age on 1 April (in line with Bowls England).
a) The Club shall consist of Bowling members open to any gender, race or creed, Bowling, and Junior Bowling Members. The membership shall also include Associate Membership Anyone wishing to Bowl must first become a full Member of The Club, both areas are subject to a membership fee to be decided by the General Committee. See (c) below.
b) Bowling members shall be entitled to use the bowling green and all amenities of the club, vote at any meeting convened by the club and shall be eligible for any office as defined by
c) A Junior Bowling Member (under 18) shall be entitled to use the Bowling Green and amenities.
d) Associate Members shall be entitled to use all amenities of the club, except for the Bowling Green. They will not be able to serve as an officer of the club or vote in general meetings. They will have representation on the General committee to advise and assist with the promotion of social activities for all members. Use of the bowling green may be permitted by approval of the general committee
e) Games and tournaments can be gender specific.
f) Honorary membership may be awarded at the discretion of the General Committee to any Member of any age for special services to The Club.
g) The total number of Members shall be fixed from time to time by the General Committee.
f) The Annual Subscription(s) and Joining fees shall be decided at the Annual General Meeting of Members and be payable on the first day of October each year for all Members.
g) Any Member who has not paid his/her subscription within twenty-eight days shall be deemed to have terminated their membership, and shall be notified to this effect by the Honorary Secretary.
h) Any Member changing his/her address, telephone number or other relevant details shall notify the Honorary Secretary forthwith.
Respnsibility Of Membership +
All clubs and county associations, must as a qualification of membership adopt and follow:
a) All policies and guidelines approved by Bowls England. Including but not limited to, safeguarding policies, inclusion policies and anti-doping policies.
b) All procedures set out in Bowls England Regulation 9, 9A and 9B when dealing with any disciplinary/misconduct issues.
c) All members shall be deemed to have made themselves familiar with and agreed to be bound by the UK Anti-Doping Rules and to submit to the authority of UK Anti-Doping in the application and enforcement of the Anti-Doping Rules. The UK Anti-Doping Rules apply to all members participating in the sport of Lawn Bowls for a minimum of 12 months from the commencement of membership, in accordance with Bowls England’s Rules & Regulations whether or not the member is a citizen of, or resident in, the UK.
d) All sanctions, recommendations and/or decisions from the safeguarding, Case Management Panel or National Disciplinary Panel.
New Members +
a) Candidates, other than Junior Bowlers, must be aged 18 or over.
b) Each Candidate must be sponsored by two paid-up Members of not less than 12 months’ standing who can vouch for his/her fitness to be a Member.
c) No Member may sponsor more than one Candidate in any one month, but a husband and wife applying together shall be regarded as a single application.
d) The completed application shall be displayed in the Clubhouse for at least seven days before it is considered by a meeting of the General Committee.
e) Any Member who considers that the Candidate is unsuitable for Membership must notify the Hon. Secretary, in writing, with the reasons. Such information will be confidential, and the informant’s identity will not be disclosed.
f) After consideration by the General Committee (d), the Candidate will be required to attend a meeting of the Interviewing Committee, which the Sponsors may also be asked to attend. This Committee shall consist of a minimum of three General Committee Members who shall be authorised to accept, or reject, the Candidate. A majority is required to accept or exclude.
g) The Interviewing Committee shall report their decision to the next General Committee Meeting after the interview.
h) An accepted Candidate shall serve a probationary period of three months.
i) A rejected Candidate may not apply again within twelve months.
j) An accepted Candidate shall not be regarded as a full member until his/her first subscription, and any relevant joining fee(s) have been paid.
Temporary Members +
Non-Members who visit The Club to take part in, or support inter-Club matches, etc., or who are Members of Clubs affiliated to recognised Bowling Associations shall be admitted as temporary, non-paying, Members of The Club.
All other non-members who visit The Club about Non-Bowling functions, etc., shall be admitted as temporary, non-paying members of The Club at the discretion of The General Committee.
Visitors +
(a) A Member may introduce visitors into The Club
(b) The introducing Member must ensure that the names and addresses of all visitors aged 18 years and over are correctly recorded in the book provided.
(c) The Member must accompany his/her guests throughout the period of their stay in The Club, and they must leave The Club when the Member does. No visitor shall be admitted to The Club premises after 22.00 hours
(d) A Member may introduce his/her own children/grandchildren under the age of 18 into The Club without recording them or paying a levy. All other children may be admitted to The Club only with their own parents/grandparents who are present as properly signed-in visitors. All children must leave The Club when their parents/grandparents do, and, whilst in The Club must adhere strictly to the exhibited Byelaws governing the behaviour of children.
(e) Members of other affiliated Clubs and Bowling Clubs who are also the children, parents or spouses of Southey Members shall be admitted to the Clubhouse without being recorded and without paying any fees.
(f) The following shall not be admitted as visitors:
(1) Former Members who have been expelled from The Club.
(2) Members who are under suspension.
(g) Any visitor failing to observe these Rules shall be expelled from The Club premises and the introducing Member shall be dealt with by the General Committee under Bowls England Regulation 9.
Discipline +
The Club shall adopt and follow the procedures set out in Bowls England Regulation 9 when dealing with any disciplinary/misconduct issues. (See link to Bowls England Regulation 9 below)
https://www.bowlsengland.com/wp-content/uploads/2022/01/Regulation-9.pdf
Officers +
(a) President
Three Trustees
Honorary Secretary
Assistant Secretary
Honorary Treasurer
Chairman House and Bar Committee
Chairman Green Committee
Safeguarding Officer
Associate Member Representative
Two Committee Members
Male Bowling Section Captain
Female Bowling Section Captain
(b) An Officer of The Club, other than a *Trustee shall: * See Rule (c) below
(1) Be above the age of twenty years at the time of his/her nomination.
(2) Have been a member for a period of two calendar years at the time of his/her nomination.
(3) Be elected by ballot at the Annual General Meeting of Members or appointed by The General Committee (Rule 9).
(4) Hold office from the close of the Annual General Meeting at which he/she is elected until the election of new officers at the next Annual General Meeting of Members, a nominal period of one calendar year.
(5) Nominations in writing, signed by two Members and countersigned by the nominees, shall be made at least twenty-one days before the date of the meeting and shall be posted in The Club at least seven days before the Meeting.
(c) * A Trustee shall conform to the requirements of Rule 8b (1) and (2) but shall be appointed at an Annual General Meeting of Members and shall remain in office during the pleasure of The Club. A Trustee shall be entitled to vote at his/her election.
(d) An Officer shall vacate his/her office if suspended or ceasing Club Membership for any cause.
Administration +
a) The General Committee shall consist of the Officers of The Club. There shall be no set minimum of Members of the General Committee. As more than one post can be filled by one member of the committee. This rule does not apply to trustees or Honorary treasurer which shall be entitled to hold only one office. A single member of the committee is expected to hold no more than two offices.
b) The General Committee shall control the affairs of The Club and shall have exclusive powers to engage or dismiss any employee. It shall have the power to purchase such articles and carry out any business as it may deem necessary for the furtherance of the Objectives of The Club.
c) The General Committee has the authority to fill any vacancy arising during the year amongst Officers and Committee.
d) Any General Committee Member – other than the President and the Trustees – being absent without reasonable cause from three consecutive Meetings of the General Committee shall cease to be a Committee Member.
e)The General Committee shall elect the Chairman at their first meeting following the Annual General Meeting of Members. The Chairman at any Committee Meeting shall have a casting vote only.
f) If the Chairman is not present, an acting Chairman shall be appointed from those Committee members present to conduct the Meeting.
g) The General Committee shall meet monthly and at such other times as the Officers of The Club deem necessary. All Committee Members must be given seven days’ notice of an impending General Committee Meeting. Seven members shall form a quorum.
h) The General Committee has the authority to appoint and/or disband Sub-Committees, i.e. Bowling Section, House and Bar, Green, Finance, Entertainment, Interview, etc. Before appointing a Sub-Committee, the General Committee must agree a full and detailed Mandate for each Sub-Committee, and pass a written copy of this Mandate to the Sub-Committee Chairman.
i) The President shall be an ex-officio member of all Sub-Committees.
j) The General Committee may co-opt Club Members to Sub-Committees.
k) The Sub-Committees are responsible to the General Committee and must present a full report of their activities at each General Committee Meeting.
l) The Honorary Secretary shall be the Licensee of the premises and, in consultation with the Chairman of House and Bar, shall be responsible for obtaining licensing extensions, as required, from the statutory authority. He /She shall, as Licensee have the right to refuse service of intoxicating liquors, according to the current licensing laws. Maintain on The Club premises a record of the names and addresses of all Members of The Club, together with full details of all the subscriptions paid. He/she shall carry out all directions of the General Committee and keep such records as they direct. He/she shall attend all Meetings, (Annual, Special and General), and be responsible for the accurate recording of all proceedings in the Minute Book, which shall be kept on The Club premises.
Exceptional Circumstances +
Should exceptional circumstances arise, which in the opinion of the Committee, prevent an Annual or Special General Meeting being held,the Committee shall determine what alternative arrangements should be made as it deems necessary. Any decisions made in accordance with these arrangements shall be effective immediately. They will continue to apply until any subsequent General Meeting. If any other matters arise as a result of exceptional circumstances which are not provided for in this Constitution, Committee shall deal with such matters as it deems necessary.
Finance +
a) All cheques drawn on The Club’s Account shall be signed by any two of the following:
Honorary Treasurer
Honorary Secretary
A Trustee
Chairman, House and Bar Committee
b) The three Trustees shall be recorded at the Land Registry Office as the Registered Proprietors of the Club’s property, in which capacity they shall represent and act for the Members.No personal liability shall attach to a Trustee except to the extent of such funds of The Club as may actually be received by him/her.The Trustees shall, in all respects, act in regard to any property of The Club held by them, in accordance with the directions of the General Committee, and the Trustees, only, shall have power to sell, lease, mortgage or pledge any Club property for the purpose of raising money for the benefit of The Club, in compliance with the directions of the General Committee.However, no purchaser, lessee or mortgagee shall be obliged to enquire whether any such direction has been given, or whether any exercise of the Trustees of the power conferred on them by this Rule is in breach of any of the Club Rules.
c) The Honorary Treasurer shall see that the funds are paid to the credit of an account opened in the name of The Club at such Bank, and in such manner, as the General Committee may direct, when required to do so, render to the General Committee or Trustees or a General meeting, a full account of monies received, and expended.He /She shall also prepare an Annual Balance Sheet and submit same to Auditor(s).The Honorary Treasurer shall not hold the office of a Trustee.
d) No individual may authorise expenditure in excess of £500.00for the purchase of goods, or on maintenance, without prior approval of the General Committee.In the event of an emergency, approval must be sought from a Finance Committee of the Honorary Treasurer and two Trustees. Three estimates must be obtained for any work exceeding that amount.
Audit of Accounts +
The Auditor(s) shall be appointed at the Annual General Meeting of Members. He /She shall audit the Balance Sheet, for which purpose he/she/they shall have access to all books and accounts.
Inspection of Books +
A Member shall be entitled at any reasonable time to inspect the books and accounts at the Registered Office or at any place where such records are kept, and it shall be the duty of the Honorary Treasurer to produce them for inspection.
Misconduct of Members +
Misconduct shall mean “misconduct”, as defined in the relevant National or County Organisation . The Club will adopt the current policy/guidelines of such Bodies under Regulations 9 and 9A.
Social Media +
Careful consideration to be displayed by all members using social media, in the posting of content though personal in nature should be misconstrued as an official statement of the Club. All posts will be on the Club Website and approved by the General Committee.
Powers of the General Committee to Reprimand Suspend or Expel. (Non-Bowling Members) +
The General Committee shall have the power to reprimand, suspend or expel any Member who shall infringe any of The Club rules or byelaws, or whose conduct – whether within The Club premises, or elsewhere – shall, in the majority opinion of the General Committee, render that Member unfit for membership. No Member, unless convicted of an offence by a court of summary jurisdiction, or other legal court, shall be suspended or expelled without being given opportunity to appear before the General Committee to explain his/her conduct, and unless two-thirds of the General Committee present shall vote for his/her suspension or expulsion.
Any Member so summoned shall be entitled to receive 3 days notice in writing from the Honorary Secretary, and such a notice shall contain a statement of the charge brought against the Member. This does not apply to fighting/physical violence, where the Member(s) concerned will be requested to resign from The Club.
A suspended Member shall forfeit all rights and privileges received under these rules for the duration of his/her suspension.
Right of Appeal +
A Member suspended or expelled, shall have the right to appeal to a Special General Meeting of Members, or to a mutually acceptable arbitrator, against whose decision there shall be no appeal.
Bye-Laws +
The General Committee shall have the power to make bye-laws for regulating the conduct and affairs of The Club, provided that the same are not inconsistent with these Rules. Such bye-laws shall be posted in a conspicuous position in The Club, and shall be binding on all Members, their guests and children/grandchildren.
Dissolution +
The Club may be dissolved at any time by the consent of two-thirds of all Members of not less than 5 year’s standing.
Hours of Opening and Closing the Club Premises +
The Bar/Lounge area of The Club premises shall be available for the use of Members from 12 noon until 30 minutes after The Club is closed at night, subject to General Committee approval.
Supply of Intoxicants +
(a) Intoxicating liquors will be supplied only:
(1) To Members legally entitled to purchase same.
(2) During the permitted licensing hours as defined by law.
As Follows Monday to Friday 17:00 to 23:00
Saturday 11 Am to 23:00 (Premises Cleared of Members by 23:30)
Sunday 12 Mid-Day to 22:30
Christmas Day 12 Mid-Day to 14:00
New Year’s Eve and New Years Day in line with current Certificate
(b) Intoxicating liquors required for consumption off the premises shall be supplied and removed by Members only during licensing hours.
Dress +
A correct standard of dress is expected at all times on The Club premises. It is particularly desired in the Clubhouse.
Amendment of Rules +
These Rules may be amended only by the authority of a General Meeting of Members, which shall require a two-thirds majority of the Members present.
Interpretation of Rules +
The Committee shall have authority to deal with any matter not covered by these rules and shall adjudicate on any dispute concerning the interpretation of a rule.
AGM Minutes
Read the minutes of the Bowling Members’ AGM held on 12 October 2026.
Bowling Members’ AGM · 12 October 2026Read on this website or download the formatted PDFRead minutes →Policies & safeguarding
Read the club’s policies, welfare guidance and safety information below.
Safeguarding & welfare policyReporting concerns, responsibilities and welfare guidanceRead policy →
Sexual harassment policyRespect, reporting and complaintsRead policy →
Health, safety & fire informationRisk assessments and compliance checks — working information, not a final policyRead information →
Safeguarding noticeClub safeguarding contact posterView ↗
Your information and access needs
Read our privacy notice. For help accessing club information or facilities, please contact the club.
Club contacts
Get in touch
The people behind the club
Club Officers & Committee
Meet the people who help run Southey Bowling Club.
Club officers & representatives
Club officers and representatives following the Bowling Members’ AGM on 12 October 2026.
President
Ian Birnie
Honorary Secretary
Vacant — volunteers welcome
Honorary Treasurer
Vacant — volunteers welcome
Assistant Secretary
Mick McGrath
Chair of House & Bar
Ian Birnie
Chair of Green
Peter Goodwin
Male Bowling Section Captain
Mike Parlour
Ladies Captain
Christine Ryan
Safeguarding, H&S, Welfare & Lockers
Simon Brown
Committee Member
Bill D’Sa
Committee Member
Andrew Richardson
Associate Members Representative
Barry Cunningham
Trustees
Trustee
Shan Maylin
Trustee
Ken Dobinson
Trustee
Rob Dodds
Other club roles
Vice Captain
Bob Whitehead
Match Secretary
Andrew Richardson
Competitions Secretary
Vacant — volunteers welcome
Green Ranger
Peter Goodwin
Delegates
Bowls Surrey Area 2
Andrew Richardson
Bowls Surrey
Andrew Richardson
Southey Mid Week Fixtures
Bill D’Sa & Chas Manser
Wimbledon & District
Peter Howell
New Surrey League
Andrew Richardson
Kingston & District
Andrew Richardson
Sutton & District Bowling Association
Neil Dimmock
All Members Social Committee
The AGM agreed to create an All Members Social Committee to organise club events. Please speak to a committee member if you would like to get involved.
Stay in the loop
Club News & Offers
Find out about entertainment, social events, bowls fixtures and special evenings at Southey.
What’s New at Southey
See the October round-up of new information and dates.
Read our monthly update →What's on at Southey?
Find events, club news and ways to keep in touch with Southey.
Entertainment nights
Shows, live music and social evenings. Visit What’s On for event dates and booking details.
Bar offers
Occasional quieter-evening offers, subject to committee approval and licensing requirements.
Members' news
Information about what's happening around the club.
Stay connected
Get club updates by email
Sign up for our monthly news, what’s on, occasional special offers and promotions. Email permission is your choice, and you can unsubscribe at any time.
Sign up for email updates →Ask about club eventsEvents and activity
Club Diary
Browse club events, meetings and bowling dates. For event bookings, contact Catarina below.
Confirmed club events
Bingo runs every two weeks from Monday 19 October 2026 at 7:30pm. Quiz night is monthly; only confirmed quiz dates are listed. A blank date does not mean that the clubhouse or function room is available. Please check with the club.
October 2026
● Club events & meetings● Bowls■ Function room booked
Function room bookings
Booked periods are unavailable for hire. All day means morning, afternoon and evening. Other dates and periods are subject to confirmation with the club.
| Date | Morning (AM) | Afternoon (PM) | Evening |
|---|
No confirmed function room bookings are listed for this month. Please enquire to check availability.
Check function room availability →Events & bookings this month
Event enquiries & bookings
Contact Catarina to book or ask about an event.
From around the club
Club Information · Policies
Safeguarding & Welfare Policy
Read this document online without downloading a file.
Southey Bowling Club
Safeguarding Policy
Review Date: Annually
Safeguarding & Welfare Officer: Simon Brown
Contact Details: simoncbrown@blueyonder.co.uk | 07914 930315
Useful Safeguarding Links
Bowls Surrey Safeguarding: https://www.bowlssurrey.com/safeguarding
Bowls England Safeguarding: https://www.bowlsengland.com/safeguarding/
1. Policy Statement
Southey Bowling Club is committed to providing a safe, welcoming and inclusive environment for all members, visitors and guests.
The Club recognises its duty of care to:
Children and young people (under 18)
Adults at risk
All members, guests, staff and visitors
The Club adopts and operates in line with the safeguarding policies and guidance of Bowls England and Bowls Surrey.
This policy has been developed in accordance with Bowls Surrey safeguarding standards and reflects best practice for affiliated clubs.
The Club recognises its responsibility to work in partnership with Bowls Surrey and relevant statutory agencies to safeguard children, young people and adults at risk.
2. Scope
This policy applies to:
Committee members
Volunteers
Employees (including bar staff and cleaners)
Event organisers
Members
Visiting groups
Contractors
Anyone representing the Club
It covers all activities taking place:
On the bowling green
In the clubhouse
In the function room
At social events
During organised visits
3. Safeguarding Principles
Southey Bowling Club will:
Promote a culture of dignity, respect and inclusion
Take all safeguarding concerns seriously
Respond promptly and appropriately to concerns
Maintain appropriate boundaries between adults and children
Ensure supervision responsibilities are clearly defined
Only request DBS checks where legally eligible
Review safeguarding arrangements annually
4. Safeguarding & Welfare Role
Southey Bowling Club has appointed a Safeguarding & Welfare Officer who has overall responsibility for safeguarding and welfare matters within the Club.
This role combines both safeguarding and welfare responsibilities in line with Bowls Surrey guidance.
The Safeguarding & Welfare Officer will:
Act as the first point of contact for safeguarding concerns
Provide advice and guidance to members
Refer concerns to appropriate external agencies where required
Liaise with Bowls Surrey and Bowls England safeguarding teams
Maintain confidential safeguarding records
Promote a safe and inclusive club environment
5. Responsibility for Children
5.1 Social Attendance
Children attending the Club socially must remain under the supervision and responsibility of their parent or guardian unless part of a formally organised session approved by the Committee.
The Club does not provide childcare.
5.2 Visiting Schools and Youth Organisations
Where schools or youth organisations visit:
The visiting organisation retains full duty of care for children
Teachers or group leaders must supervise children at all times
Club members will not be left in sole supervision of children unless appropriately appointed and DBS-checked where required
Any safeguarding concern will be reported immediately to the visiting group leader and the Club Safeguarding & Welfare Officer
A written Visiting Group Agreement should be completed for organised visits
5.3 Private Events and Function Room Hire
Southey Bowling Club operates a function room and bar that may be hired for member events.
For all private events:
Responsibility for children attending remains with the event organiser and parents/guardians
The Club does not assume supervisory responsibility for children
Bar staff, cleaners and Club employees are not responsible for supervising children
Event organisers must ensure appropriate adult supervision is in place at all times
Any safeguarding concern must be reported to the event organiser and the Safeguarding & Welfare Officer
6. Adults at Risk
The Club recognises that some members may have physical, mental health or age-related support needs.
The Club will:
Promote inclusion and dignity
Make reasonable adjustments where possible
Encourage members to seek appropriate external support where required
The Club does not provide personal care, regulated healthcare, or formal supervision of adults at risk.
7. Reporting a Concern
Any safeguarding concern must be reported as soon as possible to the Club Safeguarding & Welfare Officer.
If the concern involves the Safeguarding & Welfare Officer, it must be reported to the Club Chair or a Committee member.
The Club recognises that safeguarding is everyone’s responsibility and all concerns must be taken seriously.
Where appropriate, concerns may be referred to:
Bowls Surrey Safeguarding Officer
Bowls England Safeguarding Team
Local Authority Children’s or Adult Social Care Services
Police (where a crime may have been committed)
In cases of immediate danger, always call 999.
The Club will not investigate safeguarding concerns but will refer them to the appropriate authorities in line with Bowls Surrey guidance.
All concerns will be:
Taken seriously
Recorded confidentially
Responded to appropriately
8. Code of Conduct Expectations
All members, staff and volunteers are expected to:
Treat others with dignity and respect
Avoid inappropriate physical contact
Maintain appropriate boundaries with children
Avoid one-to-one unsupervised situations with children
Challenge unacceptable behaviour
Report safeguarding concerns promptly
9. Confidentiality and Record Keeping
Safeguarding information will be shared only on a need-to-know basis.
Records will be stored securely and handled in accordance with data protection legislation.
10. Photography and Online Safety
Photographs of children will only be taken:
With parental consent
For legitimate Club purposes
Children’s personal details will not be published without consent.
11. Policy Review
This policy will be reviewed annually by the Committee, or sooner if:
Club activities change
National or county guidance changes
A safeguarding incident occurs
Signed (Chair): _________________________
Date: _________________________
Club Information · Policies
Sexual Harassment Policy
Read this document online without downloading a file.
Sexual Harassment Policy
Definition of Sexual Harassment
Sexual harassment is any unwanted behaviour of a sexual nature that makes someone feel offended, humiliated, or intimidated. It can include, but is not limited to:
Unwelcome sexual advances.
Inappropriate touching or physical contact.
Sexual jokes or comments.
Displaying sexually explicit materials.
Sending sexually explicit emails or messages.
Duty to Prevent Sexual Harassment
In accordance with the Worker Protection (Amendment of Equality Act 2010) Act 2023, effective from 26 October 2024, we have a duty to take reasonable steps to prevent sexual harassment in the workplace. This includes:
Implementing preventive measures such as regular training and clear communication of this policy.
Creating a culture of respect and inclusion.
Taking proactive steps to identify and mitigate risks of sexual harassment.
Reporting Procedure
If you experience or witness sexual harassment, you should report it to your line manager. If you do not feel able to do so, report it to a Trustees or another senior member of the Club. Reports can be made in person or via email.
Handling Sexual Harassment Complaints
All complaints will be taken seriously and handled promptly and sensitively. If proven, we will take prompt and effective action. Any employee found to have engaged in sexual harassment may face disciplinary action, which may include dismissal. Volunteers and beneficiaries may also be subject to appropriate actions.
Procedure. The process will include:
Acknowledging receipt of the complaint
Conducting a thorough and impartial investigation
Keeping all parties informed of the progress
Ensuring confidentiality as much as possible
Subject to the outcome of an investigation, we may consider a range of formal and, potentially, informal options where both the CLUB and the person making a complaint think this is appropriate.
Informal Action. For example, this might include:
Explaining to the person who's been complained about why their behaviour was not acceptable and that it needs to change.
Arranging mediation between the people involved.
Formal Action. A formal procedure will be followed either:
When informal options have not or would not work or be appropriate or.
A formal complaint is made at the outset.
Disclosure of Sensitive Communications
We will handle sensitive communications with the utmost care. This includes:
Maintaining the confidentiality of all parties involved
Ensuring that any sensitive information disclosed during the investigation is protected
Following legal guidelines on privilege and disclosure to ensure that sensitive communications are only shared with those who need to know.
Supporting People in Speaking Up About Sexual Harassment
We recognise the importance of supporting individuals in speaking up about sexual harassment. We recognise that creating and maintaining an open, respectful culture is key to doing so and, to foster a safe environment for reporting, we will:
Reduce Psychological Barriers: Acknowledge the difficulty of speaking up and provide reassurance that reports will be taken seriously and handled with sensitivity.
Lessen Social Threats: Make it clear that the intention of reporting is to improve the workplace environment, not to target individuals.
Provide Clear Reporting Channels: Ensure that people know how and where to report incidents, and that they can do so without fear of retaliation.
Offer Support and Resources: Provide access to counselling and support services for those who report harassment.
Encourage a Speak-Up Culture: Regularly communicate the importance of speaking up and, if reasonably possible, provide training on how to do so effectively.
Additional Steps for Management
We also recognise that creating an open and respectful culture is primarily the responsibility of the Southey leadership team. To further ensure a harassment-free workplace, management will:
Include in Policies and Training: Ensure that our zero tolerance of sexual harassment is properly reflected in other policies, induction and on the job training.
Lead by Example: Demonstrate zero tolerance for sexual harassment through their own behaviour and actions.
Communicate Clearly: Communicate the importance of a harassment-free workplace and the steps being taken to ensure it.
Report Instances: Any complaints about sexual harassment will be reported to the chair and, if appropriate, other reporting action taken, such as to regulators.
Support for Affected Individuals
We will provide support to anyone affected by sexual harassment, including access to counselling services and adjustments to work arrangements if needed.
Club Information · Policies
Health, Safety & Fire Information
Read this document online without downloading a file.
Risk assessments and safety checks
Risk assessments, fire safety checks and record-keeping guidance for the club.
| Area | Hazard | Who at Risk | Control Measures | Further Action Needed | Review Date |
| Green | Uneven surface | Players | Regular inspection | Fill dips | Annual Weekly book inspection |
| Clubhouse | Slips/trips | Members | Mats secured Floors inspected | Replace worn carpet | Quarterly |
| Bar | Broken glass | Staff/members | Glass disposal bin | Staff reminder | Ongoing |
| Grounds | Machinery | Volunteers | Competent operators only | Record training | Annual |
| Events | Overcrowding | Visitors | Max capacity set | Signage | Annual |
Southey Bowling Club – General Risk Assessment
FIRE RISK ASSESSMENT
Fire Hazards
Electrical equipment
Bar/kitchen appliances
Storage areas
Alcohol stock
Upholstered furniture
Controls to Confirm
✔ Fire exits clearly marked
✔ Exit routes clear
✔ Fire extinguishers serviced (date: _______)
✔ Fire alarm tested (log kept)
✔ Emergency lighting working
✔ Assembly point identified
✔ Evacuation plan displayed
Additional Considerations
Mobility-impaired members
Maximum occupancy for function room
Candle use at private events (if permitted)
H&S COMPLIANCE FOLDER CHECKLIST
A physical or digital folder containing:
Core Documents
Health & Safety Policy
Safeguarding Policy
Fire Risk Assessment
General Risk Assessment
Accident Book
Maintenance Records
Fire extinguisher service certificate
Alarm test log
Electrical inspection certificate (EICR)
PAT testing (if applicable)
Gas safety certificate (if applicable)
Insurance
Public liability certificate
Employers’ liability certificate (if staff employed)
Premises Monthly walkthrough
| Date | Area Checked | Issues Found | Action taken | Name |
Our bowling achievements
Previous Years
Season reports and photographs celebrating Southey's bowlers.
2026 Season Highlights
County and national champions, 14 district titles and three league successes. A season to remember.
2026 Season Highlights
Celebrating a successful season for Southey Bowling Club.
National competitions
The season started slowly in the national team competitions. The men's A side went out in the first round of the Double Fours and Top Club, while the B side won three matches before losing the area final to Chipstead. The ladies also went out in the first round of the Top Club.
County and national championships
Men's competitions
Jamie Tindall, Dan Capon, Dennis Hennessy and Charlie Souter won the county fours. Charlie also finished runner-up in the two-wood singles.
In the senior fours, Mike Parlour, Ian Birnie, Richard Frewin and David Thomas reached the final.
Women's competitions
Jemma Tuohy won the county two-wood singles, and Yaz Hasan won the junior singles.
Yaz Hasan, Liz Anderson and Debbie Souter won the county triples and went on to claim the national title. Kate Capon, Shan Maylin, Liz Anderson and Debbie Souter did the same in the senior fours, winning both the county and national titles.
Kate also reached the national mixed pairs final with Richard Cushen.
Representing Surrey
Yaz and Jemma were part of Surrey's winning Amy Rose team. All the ladies mentioned above, together with Faye Ludlow, were part of the Johns Trophy team that reached the final.
Well done to all of you. It was great to hear Southey mentioned so many times at Leamington!
District competitions
Wimbledon & District
Amanda and David won the over-55 mixed pairs, and Mike and Faye won the mixed pairs.
Sutton & District
Bev, Lee and David won the President's Triples, and the men won the Yonwin Cup.
Kingston & District
Southey enjoyed success in the two-wood singles, unbadged singles, ladies' pairs, men's pairs, two-wood pairs, family pairs, ladies' triples, men's triples, open fours and mixed fours.
That brought the total across the district competitions to 14 titles — a terrific achievement.
League successes
In the NSL, Southey retained the Midweek Triples League title. We also won the Kingston & District League and the West Wimbledon Triples comfortably, going one better after finishing runners-up last year.
Our season in pictures
Select a photograph to open the full image.
Welcome to Southey
Members’ Guide
Whether you’re new to Southey or have been a member for years, this guide will help you make the most of the club.
Clubhouse access and security
If you need help accessing the clubhouse, please speak to the Club Secretary or a committee member.
Please keep access codes private and make sure doors and gates are secured when leaving.
Lockers
To arrange a locker, please speak to Simon Brown, who manages locker allocation.
A £5 non-refundable deposit is required, and the club provides a key for your allocated locker.
Booking a rink
Rinks are booked through an app. Please speak to a committee member for the current booking arrangements and help accessing the app.
Please check your rink booking before arriving to play.
Playing bowls
Members can arrange informal games and practice through the rink booking system.
The club does not currently run organised roll-up sessions or an official coaching programme.
If you are new to bowls, speak to a committee member about getting started.
Clothing and footwear
New and junior bowlers pay £15 for their Southey shirt, in addition to their membership fee.
Members will need to provide their own white or grey shorts or trousers, together with flat-soled bowls footwear suitable for use on the green.
Enjoying the clubhouse
Members can enjoy the lounge and bar, pool table and darts. The clubhouse also has an upstairs function room, a lift and accessible toilets.
See the Events and Club Diary pages for activities and confirmed dates.
Rules, welfare and safety
Please familiarise yourself with the Club Information page, including the club rules, safeguarding and welfare, sexual harassment, and health and safety policies.
Need help?
Speak to a committee member at the club or email southeybowlingclub@hotmail.com.
Southey Bowling Club
72 Lower Downs Road
Raynes Park
SW20 8QQ
We look forward to seeing you at the club.
Club records
AGM Minutes
Annual General Meeting of Bowling Members · 12 October 2026
Open or download the minutes · PDF
Meeting record
Minutes of the Bowling Members’ AGM held on 12 October 2026. Reports and accounts referred to in the minutes are not included in this copy.
1. Opening of the meeting +
Our President, Ian Birnie Chairman, welcomed the 23 Bowling Members present and opened the meeting by asking those in attendance to stand for a one minute silence as a mark of respect to members who had died during the past year.
2. Notice of the meeting +
The Notice convening the Meeting was read
3. Apologies +
Apologies had been received from 7 Bowling Members.
4. Previous minutes and matters arising +
The Minutes of the Annual General Meeting held on Monday 27th October 2025, having been circulated were agreed as a true record proposed by Simon Brown seconded by David Thomas. Matters arising: none
5. Correspondence +
All correspondence had been duly recorded and reported to the General Committee throughout the year. Recent SESW letters were given to Mick McGrath with Feedback from the Competition Secretary regarding the 2026 competitions. A message from Bowls Surrey regarding the new storage arrangements for the trophies was relayed to the meeting.
6. Reports and club finances +
Reports:
• a) The Hon. Secretary’s Report 2026 attached Simon Brown offered thanks for the work undertaken by the Treasurer and Secretary.
• b) The Hon. Treasurer’s Report 2026 attached. David Thomas thanked Shan Maylin, John Clark and Barry Cunningham for assisting in the numerous cash-counts. A particular thank you to Rob Dodds for producing the accounts which are also attached.
The loss this year for the Club was £13,000; ways of reducing our costs and overheads were discussed. Staff costs were central to the problem. The gross sales required just to cover staff salaries on a weekday is about £250 and on most Mondays and Tuesdays off season that is not achieved (a detailed day by day analysis of financial contribution of the bar had been given to the Committee during the season for its review) . Money is also lost through regular maintenance of buildings and facilities eg air con, gates, white goods etc. It was discussed that the club needed to make a profit to make good any dilapidations to the clubhouse and other facilities. An increase in footfall was needed generally, additions of further regular event to add to already popular events and an increased number room hire for private events that were always lucrative. It was decided to create an “All Members Social Committee” to organise events. Lee Cappell and Peter Howell were keen to join such a committee.
In conclusion it was recognised that there were two ways forward:
1. increasing revenue with more members’ events 2. reducing costs and overheads
The following suggestions were put forward:
Increasing Revenue and Members
➢ extending marketing of club on an updated website
➢ open days next season
➢ more fun events eg Tossers’ Cup Day **
➢ internal darts and pool leagues to increase footfall **
➢ quiz nights to run twice per month, but it was thought members would not attend two per month
➢ more private rental events
➢ further ways to hire out facilities eg car parking
➢ introduce food sales but difficult to find catering volunteers
➢ extend event invitations to local bowling clubs **
Reduction of Costs
➢ closure of club during the off season
➢ closure of club on low footfall nights eg Mondays & Tuesdays
➢ “honesty bar” with selected volunteers to operate the bar
➢ retain upper room regular rentals with volunteers to open doors
➢ achieving a minimum level of ticket sales before committing to pay the performer **
• e) Ladies’ Captain Debbie Souter. No report given.
• d)Men’s Captain, Andrew Richardson’s report attached
• e) Chair of House and Bar, Ian Birnie’s report attached
• f) Chair of the Green Sub Committee Peter Goodwin’s report attached.
Recorded actions
Committee to create a new “All Members Social Committee” Those points with ** indicate action for new committee. Simon Brown to continue work on new website
7. Annual subscriptions +
Annual Subscriptions: Amanda Thomas reported that the annual subs had increased roughly by inflation, but subject to BE & BS affiliation rates Bowling Member: £175, New Bowler: £75 plus a discounted shirt at £15 Junior Member under 18: £20, plus a discounted shirt at £15 Associate Member £45.
8. Matches +
Matches in 2026 Season: fixtures to be finalised nest season
9. Election of officers +
The following positions were duly elected:
• PRESIDENT: Ian Birnie
• HON TREASURER: no applicants
• HON SECRETARY: no applicants
• ASSISTANT SECRETARY: Mick Mc Grath
• CHAIRMAN OF HOUSE & BAR: Ian Birnie
• CHAIRMAN OF GREEN: Peter Goodwin
• CAPTAIN (Female): Chris Ryan
• CAPTAIN (Male): Mike Parlour
• SAFEGUARDING OFFICER: Simon Brown
• Committee Members: Bill D’Sa & Andrew Richardson.
Non-Committee Officers:
• VICE CAPTAIN: Bob Whitehead
• MATCH SECRETARY: Andrew Richardson
• COMPETITION SECRETARY: no applicants
10. Green Ranger +
Green Ranger Post Peter Goodwin.
11. Delegates +
The following Appointments of Delegates were agreed:
• Bowls Surrey Area 2 Andrew Richardson
• Bowls Surrey Andrew Richardson
• Southey Mid Week Fixtures: Bill D’Sa & Chas Manser
• Wimbledon and District: Peter Howell
• New Surrey League: Andrew Richardson
• Kingston and District: Andrew Richardson
• Sutton And District Bowling Association: Neil Dimmock
12. Trustees +
Ken Dobinson, Shan Maylin and Rob Dodds wereconfirmed the three Trustees for Southey Bowling Club
13. Accounts oversight +
Appointment of Auditor for the Ensuing Year: Agreed that Rob Dodds and future Treasurer would oversee the accounts and invite others if necessary.
14. Bowls Surrey competition entries +
Date of Meeting for Bowls Surrey Competition Entries: Monday 8th February 2027 at 7:30pm
15. All Club Members AGM +
Date of AGM of ALL Club Members: Monday 18th January 2027 at 8:00pm
16. Any other business +
AOB
Shan Maylin announced that John Tucker is available to present the Bowls Surrey Booking System to the Club . Andrew Richardson said he would do a comparison presentation on Bowls Side.
Jim Collins suggested a card account which would operate by members adding £100 on the card to off-set against bar purchases. This would have a capitol cost of £300 to set up.
David Thomas sought confirmation through the AGM minutes to replace him on the bank mandate with Andrew Richardson which was carried unanimously.
Recorded actions
Shan Maylin to liaise with John Tucker and interested members. Amanda Thomas to obtain a signed copy of the minutes for this purpose.
17. Close of meeting +
The Chairman closed the Bowlers AGM at 21:47
Our monthly website update
What’s New at Southey
A monthly round-up of new information, club notices and useful dates.
October 2026
October update
Published
Here is the latest club information and news.
Membership fees and forms for 2027
The Membership page now includes the 2027 fees and updated application and renewal forms. New and junior bowlers pay £15 for their Southey shirt. Bowling fees remain subject to final affiliation charges.
View membership fees and forms →AGM minutes and committee updates
The minutes of the Bowling Members’ AGM held on 12 October 2026 are available to read on the website or download. The Officers & Committee page has also been updated with appointments and vacancies.
View Officers & Committee →Dates for your diary
- All Members AGM: Monday 18 January 2027 at 8pm.
- Bowls Surrey competition entries meeting: Monday 8 February 2027 at 7:30pm.
A practical guide for members
The Members’ Guide brings together information about lockers, clothing, footwear and rink bookings. For the current rink booking arrangements and help with the app, please speak to a committee member.
Read the Members’ Guide →2026 season highlights
Read the season report and browse photographs celebrating Southey’s bowling achievements.
Visit Previous Years →Check back each month
New monthly updates will appear here, with a link from the homepage. Previous updates will remain available to read.
Stay connected
Email updates
What’s on, club news, special offers and promotions from Southey Bowling Club.
Keep in touch with your club
We plan a monthly round-up, with occasional extra emails for timely events, special offers and promotions when available.
Signing up is free. It does not create a website account or make you a club member. Club membership and the email list are separate.
You choose whether to join the list. Tick the email permission box below if you would like these messages. There is also a separate optional box for adults who agree to photographs of themselves appearing on the club website. Leave it unticked if you do not agree.
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For club membership and the club rules, visit Membership and Club Information.
Your information
Privacy notice
Your choices about club emails and photographs.
Last updated: 28 October 2026.
You can sign up for emails without giving photograph permission. The separate optional photograph box covers the club website only.
Who looks after your information?
Southey Bowling Club, 72 Lower Downs Road, Raynes Park, SW20 8QQ is responsible. Contact southeybowlingclub@hotmail.com or speak to a committee member.
What we use and why
For email sign-up, we collect your name, email address and a record of your permission to send club news, events and occasional offers. We use your consent for these emails. If you tick the optional Southey membership box, we also record that you have told us you are a member, so we can understand how many sign-ups come from club members. This is not a membership check, and non-members are welcome to sign up.
If you separately give photograph permission, we record your choices and may use identifiable photographs of you from club matches and social events to report on and promote club activities. Photographs may be taken at club events or supplied by members. The optional photograph permission is for adults aged 18 or over and covers the club website only. It does not cover Facebook, Instagram or paid advertising. Children require separate permission and safeguarding arrangements.
Your choice
These permissions are optional and do not affect club membership. You can withdraw or change them at any time by emailing us or telling a committee member. Emails will include an unsubscribe option. We will stop future use and promptly remove or obscure affected photographs from places we control. Previous lawful use is unaffected.
Online photographs may be copied or shared beyond the club. We cannot guarantee removal of screenshots, shares or other copies held independently.
Who can see it?
Authorised club administrators can access sign-up and permission records. We use Wix to process and store email sign-ups. We do not sell your details or give them to other organisations for their own marketing.
Photographs published with permission may be seen by anyone visiting the club website. Wix may process information outside the UK. Read Wix’s privacy information for its processing and international transfer arrangements.
How long do we keep it?
We keep email details while you subscribe. We may keep a limited record of permission and withdrawal to respect your choices and demonstrate how consent was obtained. We keep permitted photographs while they remain relevant to club activities and permission remains in place, reviewing their continued use at least annually. Unnecessary records are deleted securely.
Your rights
You can ask to see or correct your information and, where applicable, request deletion, restriction, transfer or object to its use. Contact us using the details above. You can also complain to the Information Commissioner’s Office.